PART 5 - Governance and administration
Executive Committee
15(1) The Executive Committee of the Conference shall consist of the following members:
(a) the President;
(b) the Vice-President;
(c) the immediate past President;
(d) the Chair of the Civil Section;
(e) the Chair of the Criminal Section; and
(f) the Chair of the Advisory Committee on Program Development and Management.
15(2) The Executive Committee shall administer the affairs of the Conference and, for that purpose, shall have all the powers and duties that are not assigned to the Sections.
15(3) The Executive Committee may invite any of the following persons to participate in the meetings of the Committee:
(a) the Secretary of the Criminal Section;
(b) the Secretary of the Civil Section;
(c) the Chair of the International Committee;
(d) the Chair of the Communications Committee;
(e) the staff of the Conference; and
(f) any other person the Committee considers appropriate.
Powers and duties – President and Vice-President
16(1) The President is the Chair of the Executive Committee and shall preside at all meetings of that Committee and at plenary sessions of the Conference.
16(2) In the temporary absence or inability to act of the President, the Vice-President shall act as Chair.
16(3) In the temporary absence or inability to act of the President and the Vice-President, the members present at a meeting of the Executive Committee shall designate a member from amongst themselves to serve as the Chair of the meeting.
16(4) The duties of the President include the following:
(a) reporting on a regular basis on the work of the Conference to the appropriate Ministers or Deputy Ministers of the constituent jurisdictions and to any other organizations or individuals that the Executive Committee directs;
(b) liaising with
(i) the Canadian Bar Association,
(ii) law reform entities, and
(iii) any other organization that the Executive Committee directs;
(c) representing the Conference at the annual meeting of the Uniform Law Commission (US) and at any other meetings of law commissions or organizations that the Executive Committee directs;
(d) convening at least three meetings of the Executive Committee each year in addition to the Executive Committee meeting held at the annual meeting;
(e) meeting with the jurisdictional representatives for the Civil Section and the Criminal Section at the annual meeting;
(f) organizing and conducting an annual conference call with the jurisdictional representatives;
(g) supervising the activities of the Executive Director and other staff of the Conference;
(h) seeking contributions for any entity or segregated fund established by the Conference; and
(i) carrying out any other duties that the Executive Committee assigns.
16(5) In the temporary absence or inability to act of the President, the Vice-President shall perform the duties set out in subsection (4).
16(6) The President and the Vice-President are, by virtue of their offices, members of all committees of the Conference.
16(7) Unless other arrangements have been approved by the Executive Committee, the President speaks on behalf of the Conference.
Nomination Committee – President and Vice-President
17(1) There is established a nomination committee for the purpose of nominating persons to fill the positions of President and Vice-President of the Conference, called the Nomination Committee.
17(2) The Nomination Committee shall consist of the following members:
(a) the immediate past President or, if unavailable, the next most recent past President, who shall be the Chair of the Committee; and
(b) at least four members of the Conference.
17(3) The members referred to in clause (2)(b) shall be selected by the Chair of the Nomination Committee, taking into account regional and other interests represented in the Conference.
17(4) The Chair of the Nomination Committee shall report the names of the members of the Committee to the Executive Committee as soon as the circumstances permit after the members are selected.
17(5) A member of the Nomination Committee is not eligible to be nominated to fill the position of President or Vice-President.
17(6) The Nomination Committee shall present its nomination to fill the positions of President and Vice President at the annual meeting; however, further nominations may be made from the floor.
Term of office – President and Vice-President
18(1) The President and Vice-President shall be elected at the annual meeting and shall hold office for a one year term.
18(2) Despite subsection (1), the President and Vice-President are eligible to be re-elected for a term of one additional year.
Vacancies in office
19(1) If, for any reason, the President is unable to complete their term of office, the Vice-President shall serve as President for the remainder of the unexpired term of office.
19(2) If there is no Vice-President available to serve under subsection (1), the members of the Executive Committee shall designate a member from amongst themselves to serve as President for the remainder of the unexpired term of office.
19(3) If, for any reason, the Vice-President is unable to complete their term of office, the members of the Executive Committee may designate a member from amongst themselves to serve as Vice-President for the remainder of the unexpired term of office.
19(4) Time served in office under this section does not render a person ineligible for election to the same office on the expiry of the remainder of that term of office.
Appointment – Executive Director and Conference staff
20(1) The Executive Committee shall, consistent with the Conference’s finances, appoint an Executive Director and establish the terms and conditions of the Executive Director’s appointment.
20(2) The Executive Director may exercise the powers and shall perform the duties assigned to the Executive Director by the Executive Committee.
20(3) The Executive Committee shall, consistent with the Conference’s finances, appoint any other staff required to effectively carry out the mandate of the Conference.